Legal Administrative Assistant

Ballard Spahr LLP has an excellent opportunity for an experienced Private Client Services (Trust & Estates) Legal Administrative Assistant with demonstrated technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients. This position is hybrid and offers a work schedule of 3 days a week in the office. Responsibilities include maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, e-filings, and performing other administrative functions. Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information, new client intake, file maintenance utilizing the firm's electronic records management system, billing, and travel coordination and expense reimbursement. Qualified applicants will be highly motivated, possess strong communication, organizational, and client service skills and be able to multi-task and work cooperatively in a team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to multi-task and work co-operatively in a team environment to meet deadlines as required. A willingness to take innovative approaches to administrative support is a plus. This position requires a minimum of 5 years of trust & estates experience and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Experience supporting attorneys in Private Client Services (Trust & Estates) is preferred. Experience with e-filing, document management and time and billing systems is a plus. Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part